www.greekpaths.com
www.greekpaths.com

 

 

GreekPaths Agreement with you, the customer.

Our Agreement with you

We are an independent trading company and this agreement shows you your legal expectations of us when you buy our holidays. It is vital that you read the “All you need to know” section which may have restrictions on the travel services offered. Because our travel product is varied it is important that you read all the “All you need to know” and these Terms & Conditions to be sure of how they may affect your travelling arrangements.

1.      Your Booking for your Travel

To book a holiday with GreekPaths you must be 18 years old or over. Anyone under 18 travelling with us must be accompanied by an adult. Once you make a booking with us we will book your accommodation and travel arrangements and then confirm that booking in writing by an invoice that must be checked by yourself, signed and returned to us, once we receive that signature your holiday is booked and we will send you your confirmation invoice. And proceed with the details of your tours which will then be sent on to you. If there are any changes to be made to your holiday details (including price) which were discussed at the time of booking and before the confirmation invoice is issued we will notify you as soon as we know of these changes. Once you receive your confirmation invoice you must let us know immediately of any mistakes that have occurred and we reserve the right to correct any such errors within 7 days of the issued confirmation invoice or if your departure is within 7 days, no later than 24 hours before departure. If any of the changes are not acceptable you will be entitle to a full refund.

The person signing the booking form will be held responsible for the payments of all the people on the booking and are also responsible for informing all party members of the booking details and possible changes.

Your contract is with us if you book at least two or more arrangements with us, for example accommodation and tours and cover a period of over 24 hours that include an overnight stay. If you make alternative travel arrangements or book excursions other than with GreekPaths we will accept no responsibility for the “other” company and any errors that may occur. If you choose for us to book your flight, a copy of the airlines terms & conditions will be available to you.

2.      Our Prices & surcharges

The Price we quote for your holiday will be accurate at the date of publishing.  And all prices quoted will be in pounds sterling. However we reserve the right to alter these prices either up or down. We will be able to tell you of any changes in the prices before you confirm your booking of either the travel arrangements, accommodation, excursions or any other services we provide. We reserve the right to increase the price of your holiday after your booking but not after 30 days before the departure date. If such changes occur we will send you an Amendment Invoice. After a confirmation invoice has been sent to you, any price changes will be as a result of transportation charges such as fuel, airport charges, transport providers or from currency changes or any government actions. Included in the changes will be any administration and agents fees. If however the increase is 2% or below GreekPaths will cover these charges (excluding insurance premiums or amendment charges).  If there is a reduction in the cost of your holiday we will only refund on an amount over the 2% which will be calculated as above with a deduction for administration charges.

With an increase of more than 10% on the original holiday price (calculated as above) you have two options.

A.     You will be entitle to cancel your booking within 14 days of the Amendment Invoice date and you will be able to receive a full refund except for amendment charges.

B.     The increase will only be considered a Major Change as set out below in section 4 unless you are cancelling as set out in paragraph 1 above. You will be entitle to alternatives in such circumstances, but will receive compensation in accordance with section 4. The quoted price on the last Amendment Invoice is guaranteed unless you change your details on the bookings. Once the last Amendment Invoice is sent any charges incurred will be paid by us.

3.      A cancellation by GreekPaths to your booking

If we are the booking agent for services such as flights, tours etc we will notify you as soon as possible if there are any cancellations but will not accept any liability for changes or costs due to any such cancellations. We will endeavour to provide your holiday arrangements as planned however there are occasionally circumstances which prevent us from providing your holiday for example if there are not enough booked on your chosen holiday. We reserve the right to cancel a booking in any circumstance but if this happens you will be entitle to a refund or take an alternative holiday from us of the same or similar standard and price (if available). Set out below in the table are the compensation we will pay you if your holiday is cancelled unless it is cancelled for one of the reasons given in the “Important Notes – events beyond our control”. If the replacement holiday is of a lower standard or price we will refund you the difference. Your holiday will not be cancelled less than 8 weeks before you are due to travel, unless it is cancelled for one of the reasons set out in the “Important Notes – events beyond our control”.

4.      A change to a booking

Services that you book through us, the booking agent with other suppliers may be able to change booking details, if this occurs we will notify you as soon as we become aware of any changes. For example a major change such as flight times or routes, but we will not accept any liability for such changes or incur any costs that may arise. It is sometimes necessary to make small changes to your holidays particularly if they have been planned many months previously. We reserve the right to do this at any time. If there are any changes to holiday bookings that are advertised we will inform you at the time of booking. If the changes arise after you book we will inform you as soon as is possible and if there is time before you travel. Any flight times that are advertised with us are as a guide only and if you choose for us to book a flight on your behalf we will let you know the times as soon as we know. The latest times for flights (if you book through us), travel itineraries and details will be shown on the latest Confirmation Invoice. Flight times will be shown on your flight tickets and should be checked. If you chose to book your own flights, you must notify us of any changes to times and you must before booking your flights check with us that the arrival times at the airport are suitable for us to meet you and transfer you to your hotels. For small groups or individuals there are not usually any restrictions on arrival times that we can meet you. However for a larger group booking it is vital that the coach is able to meet you at your chosen arrival times.

Any changes that occur after the start of your holiday for example if we need to change your accommodation, which if this does happen we will always try to find accommodation of the same or higher standard and in the same or similar resort. The compensation we will pay you will be the same as those if we had informed you of changes before you travelled, those set out in the table below. If you do not accept the changes for a good reason then you have the right to cancel your holiday and we will endeavour to return you home by the same means of transport to your original departure point at no extra costs provided there is available means of transportation and where appropriate compensation may be paid. However this does not impose an obligation on us to make specific transportation arrangements for you if none are available.

Major changes to your holiday

On some occasions it may be necessary to make major changes such as a change of accommodation or flight changes (if you booked through us as your agent). If this occurs after we have confirmed your holiday booking, you have three options available to you:

A   You can accept the changes and

B   Accept a replacement holiday which will be of a similar standard and price to the one you originally booked

C   Cancel your holiday with us and receive a full refund

Whichever option you choose we will pay you compensation using the table as shown, unless the changes are beyond our control, which are set out in the “Important note – events beyond our control”. We will always refund the difference in price if there is one on your replacement holiday, if the standard or price is lower.

Changes that are considered “major” and that are entitle to compensation as set out in the table below are: A significant destination change, a change of accommodation to that of a lower rating, a change in your departure or return times of 12 hours or more, a change of UK airports – but please read the “Important notes – events beyond our control”. These are only examples of possible major changes and there may be other changes that are classified as major changes. Your statutory rights or other legal rights will not be affected by this standard payment. There is only one payment for each full-fare paying adult in the holiday booking. Children who are not paying the full adult fares will receive 50% of the amounts. Any children using a free child place will not receive any of the standard payments*.

Compensation

The scales in the tables are based on the number of days before your due departure date that we tell you of a major change, see also “Important note – events beyond our control.

If you find the changes acceptable and decide to travel with us:

Number of days before departure date when a major change is notified to you Payable compensation per person*
More than 56 days £0
55 – 29 days £10
28 – 15 days £20
14 – 8 days £30
7 – 0 days £40

If you do not find the change acceptable and any major change as set out to you above is not accepted you may cancel the booking and we will refund your money and pay you compensation depending on the amount of days prior to your departure date you were notified of a major change. This will not affect statutory rights or other legal rights. You must however read the “Important notes – events beyond our control”:

Number of days before departure date when a major change is notified to you Payable compensation per person*
More than 56 days £0
29 – 56 days £5
15 – 28 days £10
8 – 14 days £20
0 – 7 days £25

“Important Note – events beyond our control".

Events beyond our control include but are not limited to: War; threat of war; riots; civil strife; terrorist activity; industrial disputes; natural or nuclear disasters; fire; epidemics; health threats; airport closures or congestion; technical problems with transport beyond our control or that of our suppliers; changes due to rescheduling or cancellation of flights by an airline or alteration of the airline or aircraft type; hurricanes and other actual or potential bad weather conditions; significant and on-going building work outside your accommodation which is not known to us in advance of your departure date and any other similar events beyond our control

During the month of February 2005 there was a new European Law that came into affect relating to denied boarding, delays and cancellation of flights. The Law states that passengers have new rights including in some cases the right to cancel a flight and receive a refund of the cost of their flight from their airline. The full details of these rights will be publicised at EU airports and available from the affected airlines. However you must be aware that a refund of the cost of your flight making up part of your holiday is not the responsibility of GreekPaths but that of your airline and will not automatically entitle you to a refund of the cost of your holiday with us or your other suppliers if we are the booking agent.

5.      If you have a complaint or a problem

We aim to provide the highest possible service and holiday, however if you are not entirely satisfied with your holiday it is vital that you tell the relevant person (for example Hotel Management) as soon as you become dissatisfied. If they are unable to help you, you must notify your representative from GreekPaths who will be available 24 hours a day, 7 days a week and who will do all that is possible to help you. If we do not find a solution to your problem you may write to us upon your return to the UK within 28 days of your return. If you are unable to write to us because you have special needs we may if possible take accept details of a complaint over the telephone.

We must point out that if you do not follow the procedure of making a complaint for example by not notifying your GreekPaths rep at the time of the complaint, not notifying us in writing within 28 days upon your return may reduce or extinguish any rights that you may have to apply for compensation from us or any of our suppliers. It is difficult and sometimes impossible to investigate a complaint if we are not notified of a problem as it arises or quickly once you are home. If we are prevented by carrying out an investigation because of a delay in notifying us you may lose any claim of compensation.

It is usually possible to rectify any complaints you may have but if we are unable to agree, you can take the matter to the TTA who we are registered with and they will take the matter further.

6.      Our responsibity

We will arrange all the services of your holiday that you choose and that we confirm. We can provide the services ourselves or we will use those of our suppliers and act on your behalf as your booking agent. We will take reasonable care to check all our suppliers to make sure they have good reputations and run a safe and effective business. For services that we provide we will be responsible for providing a reasonable standard and that it is as advertised to you unless you have accepted any changes that have been made. If a part of your holiday is not provided as described and this ruins your holiday we will pay compensation where appropriate but you must read “Important note – events beyond our control”.

On occasions there will be flight delays which are unavoidable. Whether you have booked through us as your Booking Agent or booked independently of us, these delays will be the responsibility of the airline and not ourselves. Please check your holiday Insurance to see if you have cover for delays.

7. Personal Injury A

This part of the agreement covers injury, illness or death while you are using our services that we have arranged for you except where we are the booking agent. Everyone that is employed or contracted by us or by our suppliers is expected to carry out their working duties correctly and appropriately, although we do not have any direct control over the way they provide their services. If they do not carry out their tasks correctly or fail to carry them out at all and this results in your injury, illness or death we may pay compensation. However we will not make a payment if your injury, illness or death was caused by circumstances or a chain of events which the person who caused it could not have for seen or avoided even if they had taken all the appropriate actions and care. We will not make a payment if your injury, illness or death was caused by yourself. If we do make a payment it will be similar to that you would receive under English law in English Court.

Note: Any payment will be on the basis that you are expected to accept that:

A. It is vital that you must tell us and the supplier involved of your injury or illness whilst you are in the resort (see section 13). You must also write to us at the address given in the “All you need to know” section regarding your claim within 3 weeks of your return home to the UK in order that we are able to investigate the matter promptly and thourely. It would also be helpful if you could supply with this letter a letter from your Doctor about your injury or illness.

B. Any rights you have against the supplier or any other person should be transferred to us.

C. If we or our insurers want to enforce those rights you should co-operate fully with us.

D. In accordance with International Conventions any payments we make may be limited by this.

We will ask you to transfer your rights to us so that we can claim back from our suppliers any payments we may make to you, plus legal or any other costs. We will under no circumstances make any profit from this. If we were to get back more money from a supplier plus costs then this extra money would be given to you.

8. Personal Injury B

This section of personal injury covers damages, injury, illness or death which is not connected with the arrangements made by us except where we are the Booking Agent. If the failure is on the part of someone not connected with providing services which make up your holiday or with which we have confirmed we will not be held liable. If yourself or a member of your holiday group is injured, falls ill or dies during activities which are not part of the holiday, or you need to incur unpredictable extra expenses for which GreekPaths is not liable (see Important Note – events beyond our control) then we will help you if we are able to, for example we may be able to provide translation services, help with communicating with authorities and others, recommend foreign lawyers if needed, explain rules and procedures to you that you must follow and any time limits affecting you.

We will endeavour to help everyone in the holiday group up to a total cost of £5,000 as long as the following conditions are met:

A. You must seek our help within 3 months of your return home

B. You must make a claim with your insurance policy’s legal expenses or appropriate section. And show us proof that your insurance company has received your claim. And if you retrieve legal or other expenses you must repay us any money that we may have spent whilst helping you.

Your Agreement with Us

9.      Your contract

By asking GreekPaths to confirm your holiday booking, you are accepting that the terms & conditions (and the conditions of any contract made with your suppliers) applies to your booking and travel arrangements. By confirming the booking you are also consenting to us processing you and all members of you holiday parties personal information and details (see Data Protection in the All you need to know section). Your contract with us is subject to the laws and jurisdiction of England and Wales. However if you prefer you may chose the laws of Scotland and Northern Ireland.

If you have chosen a holiday that involves a lot of walking or adventurous activities such as skiing or rafting, then you must ensure that all members of your booking party are able to take part in the chosen activities. We reserve the right to refuse any booking if we are not satisfied that the participant’s health and fitness is of an appropriate level according to their chosen holiday. All participants will be accepted in our holidays on the condition that they are mentally and physically fit enough to take part in their chosen activities and if the success of your holiday is dependent upon all members taking part in difficult walks or activities, then it is your responsibity as the named person on the booking form to ensure all your party is capable of the booked activities. A member of GreekPaths or a member of staff from our suppliers reserves the right to stop or refuse any member of your party taking part further in an activity if they believe a person is not fit enough to take part and may be a danger to themselves or anyone else. This is not to say that you are unable to arrange prior to departure that a member of your party will not complete a full walk and we make other arrangements for them. We are able to make flexible arrangements providing we have details prior to departure. For example a member of your party may stay in the hotel or resort if you have arranged a walking excursion on one or more days that they feel unable to take part in. But we can not be responsible for their entertainment if they are not taking part in the booked excursion.

It is essential that you have appropriate holiday insurance when travelling with GreekPaths. We will recommend insurance for you when you book however if you do not take this option you must provide evidence of your alternative insurance arrangements before we can accept your booking. The costs of medical and other treatment overseas can be high and we can not aid you in any way for these costs. You must have your own insurance policy.

It is vital and it is your responsibility that you bring with you valid travel documents. You will be asked to pay any cost that we incur as a result of you or any member of your holiday booking holds incorrect travel documentation. For up to date information on travel and health visit the government site at www.fco.gov.uk, www.hpa.org.uk, and www.nathnac.org. Check with your GP on vaccinations and read the advice given in the Department of Health leaflet “Advice for Travellers” T6.

10 Payments for your holiday and travel arrangements

You will be required at the time of booking to pay a deposit for each person in your booking unless this is within 8 weeks of departure when you will be required to pay the full amount for the booking. We will specify the amount of the deposit payment when you book. But please note that the deposit amount may increase or there may be a charge payable for some accommodation, holidays or flight bookings when it is necessary to ensure specific arrangements or facilities with full payments at the time of booking, for example weddings, touring and some airline tickets. Once the booking is confirmed, any deposit monies, charges or insurance premiums will not be refunded in the event of cancellation except under the conditions shown in sections 2, 3 or 4 or as otherwise required by law. This is your only commitment until 8 weeks before your departure date. Within 2 weeks of your booking you will receive a Confirmation Invoice which will show you how much you owe on the reminder of your holiday. The amount on this final invoice must be paid by at least 8 weeks before you travel. If we don not receive this payment we reserve the right to treat your booking as a cancellation and to charge you up to 100% of the total on the Invoice, this is in accordance with section 12. For payments made by credit card we will take a handling fee of 2% per transaction, but no charge is made on payments by Debit Card.

11. If you want to change your booking

1. If you want to change your booking in some way for example a change of hotel or excursion we will try our best to arrange this for you but are subject to availability at the time of the change. If we are able to make changes we will charge an amendment fee for each person on the booking and for each item changing. You will also have to pay the difference in holiday price if that is a result of your changes.  And any insurance premiums for any new names added to your booking. It is vital that any changes to departure date, in some circumstances accommodation changes, flight or length of stay must apply to all people in your booking. We usually treat changes that would lower the basic price of your holiday as a different holiday (see below 11.4). If you make a change more than 56 days before your departure, the fee will be £35 per change per booking. If you make a change within 56 days of your departure the amendment fee will be £50 per change per booking.

2. The price of your new holiday and travel arrangements will be based on the prices that apply on the day you make the changes and these prices may not be the same as when you originally booked your holiday.

3. Changes to details of departure such as dates and time changes or name changes are not as a rule always allowed by airlines or other transport providers. We will do our best to change your requested details of the booking but please be aware that most airlines and transport providers treat a name or departure change as a cancellation and cancellation charges will be charges accordingly. Any charges we meet from such changes will be passed onto you. Once tickets have been issued or in some cases before issue any changes made to a ticket, including name or initials will result in a cancelled ticket that you will have to pay for and buy a new ticket at full cost.

4. You will have to pay cancellation charges if you wish to make a change to a different holiday or change to a later departure date if these changes are within 56 days of your original departure date, (see section 12). We will not be able to give you a refund on your original holiday if we have to send you new tickets due to your changes, until we receive all your original travel documents, including tickets.

5. Some of the accommodation we provide has been priced on the number of adults booking and the date of the booking. If your changes include someone in your holiday booking is not travelling and has cancelled we will recalculate your booking cost on the new number of people travelling with us. If fewer people are travelling there may be a higher cost for your accommodation or excursions, this cost is not a cancellation charge nor is it covered by our recommended Insurance. We will where possible try to avoid costs but in some circumstances this is inevitable.

6. Subject to section 11.3 and except where we are your Booking Agent, if you are unable to take your holiday booking, you may transfer your booking to another person if you can provide information on the reason as to why you are unable to travel with us and as long as you meet the following conditions:

A. You must sign an amendment/cancellation form authorising us to    make the transfer;

B. The person who you are transferring the holiday booking to must conform to and accept all the terms & conditions of the existing booking;

C. The new person must sign a holiday booking form to accept the transfer and the terms & conditions of our Agreement;

D. The new person must present evidence of their holiday insurance as your policy can not be transferred to another person and the premium can not be refunded;

E. We will also charge an amendment fee in accordance with section 11 above and this will be added to the new Invoice issued to the new person in your holiday booking;

F. Holiday transfers can not be made from person to person within 14 days of the departure date; and;

G. You will remain responsible for the payment of any balance on the new Invoice if the new person fails to pay.

12. If you want to cancel your booking

If for some reason you want to cancel your holiday booking, then the person who signed your booking form must send signed instructions to us. A cancelled booking will mean that you must pay a cancellation charge to cover the costs of processing a cancellation and to compensate us for the risk that we are unable to re-sell your cancelled holiday. The cancellation charges are set on a scale set out in the table below. The person who made the booking will be held responsible for the cancellation charges and the amount we charge will depend on when we receive the cancellation letter, the more notice you are able to give us, the lower the charges will be. If you have booked a scheduled flight through us as your Booking Agent then we will be unable to refund any flight money until receive your old travel documents including the tickets which must be returned to us immediately you wish to cancel your holiday booking with us. Please note that for some travel arrangements, such as coach tours and scheduled transport providers the cancellation charge may be higher than those shown. In some cases a 100% cancellation charge may apply as soon as the booking is confirmed, please ask for full details of cancellation charges at the time of booking. If you cancel a booking we will not refund any insurance premiums but if you have taken out alternative insurance please check your policy as you may be able to claim any cancellation charges you incur.

Table of cancellation charges:

These charges reflect the number of days you cancel before your booked departure date and when we actually receive your letter of cancellation. They are also based on our estimated losses as a result of processing your cancellation and the risk of us not re-selling your holiday. The charges are a percentage of the total cost of your booking, but not including your insurance premium:

Period of time before departure and when we receive your letter of cancellation Amount of cancellation charge shown as a % of the total holiday booking price
Over 56 days Loss of deposit*
29 -55 days 50%
22 – 28 days 70%
8 – 21 days 90%
0 – 7 days 100%

* If the standard deposit has been increased in order to secure specific arrangements or an additional payment has been made for transport tickets (see section 10 & 11.3 above) and these are non-refundable in whole or in part, then the scale of charges shown will be calculated on a % of the costs of all other arrangements and the non-refundable charges will have to be added to your cancellation charges to give a final charge.

13. Brochure Accuracy

There may be times when facilities described are withdrawn or changed for reasons such as weather, lack of demand, change of season, maintenance and if possible we will tell you of these changes as soon as is possible.

Changes may occur in Resorts once we have published brochures or on-line details which are beyond our control. At the time of booking if such changes affect you, you will be notified. If you have already booked we will do all we can to inform you of any changes before you leave the UK (time allowing).

Please take special note with regard to the provision of information for the following:

Meal service - The Hotels may change from buffet style to waiter service or vice versa at anytime.

Sea Views – The views from your hotel may be partly blocked by trees.

Hotel facilities – If the Hotels supply beauty treatments, there will be a limit to the number of sessions a guest is able to take.

Baths & Showers – These facilities are usually showers over the baths, however some Hotels offer a separate shower cubicle, and we can give you this information upon request. Most Greek Hotels use Solar Power to heat the water so please be aware that hot water may be limited in the morning and evening, however most Hotels can use an electric back up system. We also advise you to bring your own bath towels as the Greek Hotels often use thin cotton ones which may not be adequate for you. Also you may be asked to put toilet papers in the bin provided as Greek plumbing is not that reliable.

Family Rooms/4 beds – These rooms may not necessarily be larger than standard rooms.

14. Conduct and behaviour whilst travelling with GreekPaths

We will reserve the right to refuse to accept you as a customer or end your holiday with us if your behaviour or any member of your holiday party in our opinion is likely to or causes damage, disruption, is distressing to others or other travellers, is threatening, abusive, or dangerous to themselves, towards ourselves, staff members or agents in the UK or in the resorts on the telephones, in writing or in person. If the Captain of your flight or our resort staff believes that you may be disruptive, cause discomfort to other travellers or are unfit to travel, they can also refuse your boarding of the aeroplane and prevent you from travelling. If this means you are unable to board your flight which is outbound from the UK then we will treat this as a cancellation of your booking at the moment you were refused boarding and you will have to pay the full cancellation charges (see section 12). If you are refused outbound travel due to the mentioned reasons we will not be held liable for any refund, compensation or costs that you may incur. If this occurs overseas then you will be responsible for your return home to the UK and any other members of your holiday party who are unable to travel as a result of your actions and who can not travel alone or without you. In any of these circumstances no refunds or compensation will be paid to you, you will be responsible for your own costs that you incur due to your actions and we may claim against you for any costs or expenses we incur as a result of your behaviour. For example as a result of your behaviour you may be charged with the cost of diverting an aeroplane in order to remove you. And criminal action may also be instigated. We are unable to accept liability for the behaviour of others in your accommodation or aboard your flight, or if any facilities are removed as a result of their behaviour or actions.

15. Your accommodation

Those using the accommodation that we arrange for you must only be the people named on your Confirmation Invoice (or Amendment Invoice issued). It is not allowed that you share your accommodation or let anyone else stay there. You will be responsible for any costs incurred due to damage to the accommodation or its contents by yourself or any of your holiday party during your stay there unless it is damage from persons unknown to you. Any charges must be paid locally by you.

16. Terms & conditions of your tickets

Travelling by air or sea may mean that your journey is subject to International Conventions for example The Warsaw Convention, Montreal Convention or The Athens Convention. You must agree that the Transport Company or airlines own company’s “Conditions of Carriage” will apply to you on that journey. When we arrange the transportation for you we have to rely on the terms and conditions of within these Conventions and those of the “Conditions of Carriage”. You must accept and acknowledge that all of these terms and conditions form part of your whole contract. If you would like to see any of these terms and conditions applicable to your journey we can provide them for you upon request. These conventions also apply to your baggage and for claims of missing or damaged baggage you must follow the rules either on the back of your air ticket or on the conditions of carriage provided by the airline.

17. Special requirements & special requests

We regard to special requirements which are essential to the enjoyment of your holiday and special requests as different. If before you leave the UK you advise us of a special requirement that you have we will try our best to make such arrangements for you. And if we are unable to provide this special requirement we may where appropriate pay compensation, for any failure on our part. Once in the resort if you have a special request that GreekPaths can arrange for you we will happily do this for you but are unable to able to pay compensation for not providing a request.

 

 

2005 Produced by Focus Webs Ltd